SmartRoom For Education
Simplify & Safeguard Institutional Information
SmartRoom is a content management platform for academic institutions that allows administration, faculty, and students to securely share and collaborate on research, course work, and other information. Built with all members of the educational community in mind, SmartRoom doesn’t compromise between security and usability. Every feature has been thoughtfully designed to simplify and accelerate knowledge sharing, while ensuring information remains in the institution’s control.
A SECURE, CONNECTED CAMPUS FOR ALL
Secure and accelerate content sharing and collaboration across the entire institutional community.
ADMINISTRATION
Multi-level security combines the highest level of encryption and infrastructure protection in accordance with the toughest compliance standards, ensuring research IP and institutional data is always protected.
FACULTY
Empower faculty to become more effective educators with content management tools to easily manage users, monitor activity, and regulate sharing permissions.
STUDENTS
Set students up for success with on demand access to course work, research, and any other content they need anytime, anywhere – even while offline.
SAFEGUARD INFORMATION WHILE PROVIDING FLEXIBILITY
Features designed to faciliate better access to content and knowledge sharing, while mantaining the utmost control
Granual Security Settings
Restrict view, print, save, and modify rights on any document for any user. Custom security profiles ensure you control who has what level of access to any information.
SmartDrive
Users can access and work with SmartRoom content from their computers in their native applications, even if they don’t have internet access.
Reporting & Alerts
Maintain a complete audit trail of all content and user activity. Customize and schedule reporting to track students’ progress and streamline the overall assessment process.
SmartLock
Remotely detonate documents and maintain reporting even after content has been downloaded and taken out of the SmartRoom environment.
Collaboration Tools
Q&A, messaging, and mark-up functionality enables students and teachers to collaborate on research and course work in real-time
eSignature with DocuSign
Manage syllabus, course, and other contracts with DocuSign drectly within the SmartRoom environment.
SmartShare
Create secure links to easily share and collaborate on content with seamless control.
Mobile App
Securely access SmartRoom content on the go from anywhere.
Office Online
Create, edit, modify and collaborate on Microsoft Office documents within your VDR.
Our Data Room Multi-Layered Security Is Rock Solid
We provide the most advanced security of any virtual data room solution or secure file sharing solution on the market.
LOGICAL SECURITY
SmartRoom virtual data room is hosted on the Microsoft Azure platform. This platform is located in highly secure data centers where no customers are allowed to access. The network is isolated from all other BMC Group corporate networks.
Due to cloud nature of the Azure platform, all VDR data is encrypted by SmartRoom using the latest encryption algorithms and methods to ensure your room is secure.
PHYSICAL SECURITY
SmartRoom is built on the concept of multi-layer security. It starts with locked down data centers and strict user policies.
It is enhanced by network segmentation, firewall security, and proactive Intrusion Detection Systems.
Beyond that, our VDR itself is built with multiple layers of logical security to ensure the integrity of our user rights systems.
PROACTIVE SECURITY
Next Generation Web Application Firewalls and Intrusion Detection Systems are our first line of defense.
We run constant vulnerability scans and periodic penetration tests done by top level security firms. In addition, our data room systems are built on the principals of High Availability and Disaster Recovery. Our recovery point objective is 15 minutes for a full disaster scenario.
