NextGen Virtual Data Room
Work faster and more efficiently with our cutting-edge virtual data room features designed to secure file sharing and simplify M&A due diligence.
SmartRoom's Virtual Data Room Features
Unique features designed to optimize…
UPLOADS
Have large amounts of data scattered across various locations that you need uploaded? No problem. Wherever your information is stored, SmartRoom has a tool to help you get it uploaded and organized into the room in no time.

SmartDrive
Work with your files and documents directly from your desktop with our virtual data room.
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SmartMail
Securely send document to the data room directly from your email.
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Zip Upload
Zip large data volumes into a single folder for faster upload speeds.
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Box Integration
Import documents, files, and folder index structure directly from Box into SmartRoom.
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EFFICIENCY
Spend less time clicking and more time on the things that matter. SmartRoom has a number of tools and applications designed to help streamline all your workflows.

User Import Integration
Import users directly from Office365, SalesForce, & DealCloud into SmartRoom.
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Mobile App
Securely manage due diligence on the go from anywhere on your phone.
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SmartMove
Map and distribute content within SmartRoom to different index locations with a single click.
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SmartPrint
Manage your print queue: monitor print status, change printers, & include cover pages.
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SECURITY
We know humans make errors, which is why we’ve embedded security features that detect and account for them. With SmartRoom you have real-time visibility and total control over every single document and user activity – both inside and outside the platform. Have total peace-of-mind that your information never falls into the wrong hands.

SmartLock
Revoke access to documents even after they have been downloaded by end users.
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Document-Level Security
Restrict view, print, save, and modify rights for any user down to the document level.
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Reporting & Alerts
Customize, schedule, and drill down reports to monitor & analyze all data room activity.
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Document Redaction
Automatically apply redactions to keywords and various data patterns within documents.
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COLLABORATION
SmartRoom makes it easy to securely share information, communicate, collaborate, and coordinate work with many individuals across various organizations at once.

SmartShare
Easily share confidential documents with seamless control through a secure link.
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Q&A
Accelerate due diligence by centralizing your entire Q&A workflow within SmartRoom.
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Office Online
Create, edit, modify and collaborate on Microsoft Office documents within your VDR.
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DocuSign Integration
Send and save NDA’s and electronic contract signatures directly within SmartRoom.
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Our Virtual Data Room Multi-Layered Security Is Rock Solid
We provide the most advanced security of any virtual data room solution or secure file sharing solution on the market.

LOGICAL SECURITY
SmartRoom virtual data room is hosted on the Microsoft Azure platform. This platform is located in highly secure data centers where no customers are allowed to access. The network is isolated from all other BMC Group corporate networks.
Due to cloud nature of the Azure platform, all VDR data is encrypted by SmartRoom using the latest encryption algorithms and methods to ensure your room is secure.

PHYSICAL SECURITY
SmartRoom is built on the concept of multi-layer security. It starts with locked down data centers and strict user policies.
It is enhanced by network segmentation, firewall security, and proactive Intrusion Detection Systems.
Beyond that, our VDR itself is built with multiple layers of logical security to ensure the integrity of our user rights systems.

PROACTIVE SECURITY
Next Generation Web Application Firewalls and Intrusion Detection Systems are our first line of defense.
We run constant vulnerability scans and periodic penetration tests done by top level security firms. In addition, our data room systems are built on the principals of High Availability and Disaster Recovery. Our recovery point objective is 15 minutes for a full disaster scenario.
Unparalleled VDR Service
We exist to make your life easier. While other virtual data rooms offer support, we provide a customized service tailored to your specific deal project. Not only will any user have access to 24/7/365 in-house support, you’ll be assigned a dedicated project manager to assist with administrative and management work including training, index creation, content upload, security profile setup, user invitations, alert creations, and more. Consider us an extension of your Team!

24/7/365 SUPPORT
4 AM on a Sunday Morning? Christmas Day? Yup. Give us a call, we’re here to help.

DEDICATED PROJECT MANAGER
We’re here to advise and help you get the most out of your SmartRoom VDR.

24/7/365
SUPPORT
4 AM on a Sunday Morning? Christmas Day? Yup. Give us a call, we’re here to help.

DEDICATED PROJECT MANAGER
We’re here to advise and help you get the most out of your SmartRoom VDR.

WORK SMARTER, NOT HARDER WITH SMARTROOM'S VIRTUAL DATA ROOM
SmartRoom provides more value than any other virtual data room provider on the market. Period.

LESS EFFORT
Reduce administrative redundancies by 30%

GREATER EFFICIENCY
Users save an average of 15 hours per week on M&A due diligence.

BETTER VALUE
Companies estimate an annual ROI of 25%
An Enterprise Virtual Data Room Solution Tailored To Your Use Case



Soliciitior

Top 5 Multinational Professional Services Firm

WHAT IS A VIRTUAL DATAROOM?
Everything you need to know about virtual data rooms and what to consider when making a decision.
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