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NEXTGEN VIRTUAL DATA ROOM

BY SMARTROOM

Work faster and more efficiently with cutting-edge VDR features designed to secure file sharing and simplify M&A due diligence.

SmartRoom Next Generation Virtual Data Room Video

FEATURES

Unique features designed to optimize:

UPLOADS

Have large amounts of data scattered across various locations that you need uploaded? No problem.  Wherever your information is stored,  SmartRoom has a tool to help you get it uploaded and organized into the room in no time.  

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SmartDrive

Work with SmartRoom VDR files and documents directly from your desktop.

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Zip Upload

Zip large data volumes into a single folder for faster upload speeds.

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SmartMail

Securely send document to the data room directly from your email.

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smartroom virtual data room box integration

Box Integration

Import documents, files, and folder index structure directly from Box into SmartRoom.

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EFFICIENCY

Spend less time clicking and more time on the things that matter.  SmartRoom has a number of tools and applications designed to help streamline all your workflows.  

Salesforce Office365 user invitations

User Import Integration

Import users directly from Office365, SalesForce, & DealCloud into SmartRoom.

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SmartMove

Map and distribute content within SmartRoom to different index locations with a single click.

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Mobile App

Securely manage due diligence on the go from anywhere on your phone.

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SmartPrint

Manage your print queue: monitor print status, change printers, & include cover pages.

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SECURITY

We know humans make errors, which is why we’ve embedded security features that detect and account for them. With SmartRoom you have real-time visibility and total control over every single document and user activity – both inside and outside the platform. Have total peace-of-mind that your information never falls into the wrong hands.

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SmartLock

Revoke access to documents even after they have been downloaded by end users.

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Reporting & Alerts

Customize, schedule, and drill down reports to monitor & analyze all data room activity.

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Document-Level Security

Restrict view, print, save, and modify rights for any user down to the document level.

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document redaction

Document Redaction

Automatically apply redactions to keywords and various data patterns within documents. 

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COLLABORATION

SmartRoom makes it easy to securely share information, communicate, collaborate, and coordinate work with many individuals across various organizations at once.  

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SmartShare

Easily share confidential documents with seamless control through a secure link.

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Office Online

Create, edit, modify and collaborate on Microsoft Office documents within your VDR.

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data room provider Q&A function

Q&A

Accelerate due diligence by centralizing your entire Q&A workflow within SmartRoom.

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DocuSign Integration

Send and save NDA’s and electronic contract signatures directly within SmartRoom. 

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OUR DATA ROOM MULTI-LAYERED SECURITY IS ROCK SOLID.

We provide the most advanced security of any virtual data room solution or secure file sharing solution on the market. 

LOGICAL SECURITY

SmartRoom virtual data room is hosted on the Microsoft Azure platform. This platform is located in highly secure data centers where no customers are allowed to access. The network is isolated from all other BMC Group corporate networks. Due to cloud nature of the Azure platform, all VDR data is encrypted by SmartRoom using the latest encryption algorithms and methods to ensure your room is secure. 

PHYSICAL SECURITY

SmartRoom is built on the concept of multi-layer security. It starts with locked down data centers and strict user policies. It is enhanced by network segmentation, firewall security, and proactive Intrusion Detection Systems. Beyond that, our VDR itself is built with multiple layers of logical security to ensure the integrity of our user rights systems.

PROACTIVE SECURITY

Next Generation Web Application Firewalls and Intrusion Detection Systems are our first line of defense. We run constant vulnerability scans and periodic penetration tests done by top level security firms. In addition, our data room systems are built on the principals of High Availability and Disaster Recovery. Our recovery point objective is 15 minutes for a full disaster scenario.

Smartroom Virtual Data Room Customer Support

UNPARALLELED VDR SERVICE

We exist to make your life easier. While other virtual data rooms offer support, we provide a customized service tailored to your specific deal project. Not only will any user have access to 24/7/365 in-house support, you’ll be assigned a dedicated project manager to assist with administrative and management work including training, index creation, content upload, security profile setup, user invitations, alert creations, and more. Consider us an extension of your Team! 

virtual data room 24 hour customer support

24/7/365 SUPPORT

4 AM on a Sunday Morning?  Christmas Day?  Yup.  Give us a call, we’re here to help.

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DEDICATED PROJECT MANAGER

We’re here to advise and help you get the most out of your SmartRoom VDR.

WORK SMARTER. NOT HARDER. 

More data. Better VDR features. Stronger security. SmartRoom provides more value than any other virtual data room on the market. Period.
SmartRoom virtual data room simple

LESS EFFORT

Reduce administrative redundancies by 30%

virtual data room efficient

GREATER EFFICIENCY

Users save an average of 15 hours per week compared to other deal rooms.

virtual data room best value

BETTER VALUE

Companies estimate an annual ROI of 675%

A Virtual Data Room Tailored To Your Use Case

M&A  |  Asset Backed Securities  |  Private Equity  |  Audit & Compliance  |  Restructuring

CUSTOMER SUCCESS ACROSS INDUSTRIES

 

SmartRoom Virtual Data Room quote

"After researching several competitors, closely comparing features and benefits, going with SmartRoom was one of the best decisions I made last year. Great value, tech and rockstar round-the-clock customer service, both for ourselves and on behalf of our clients. Refreshingly exemplary in all ways."

Tobin Leff

Holt Vaughn

Partner

"SmartRoom has been the most pleasant experience I have had to date when working within data rooms. The user interface is so intuitive and friendly to navigate, and I especially like their pop-out windows that allow seamless multi-tasking. The ability to inherit security properties when uploading files has saved countless hours"

lincoln international

Tim Lidell

Analyst

“SmartRoom Next Gen is an efficient platform which has allowed me to perform tasks more quickly and provide a cost saving on my time for my client’s. The functions are user friendly and the support provided from our designated SmartRoom manager is invaluable.”

3volution

Olivia Brown

Solicitor

"SmartRoom's Virtual Data Room was the perfect platform for our complex needs. The support team provided us with an excellent and prompt service. We highly recommend SmartRoom."

vaccitech smartroom virtual data room testimonial

"It was easy to upload files and the file structure. I like to create the file structure on my computer and upload it directly so I don't have to create it again in the data room. I also liked how easy it was to create and manage Security Settings. I had several users that needed different view/print/save/download settings and doing this in SmartRoom was fast and easy. The time savings was easily in the 15-25% range for my project due to the ease of use and reduced number of clicks to navigate and perform tasks."

Liam M.

Manager of Corporate Restructuring

Top 5 Multinational Professional Services Firm

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WHAT IS A VIRTUAL DATA ROOM?

Everything you need to know about virtual data rooms and what to consider when making a decision.

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