SmartRoom For Corporate Departments
Secure and Streamline Your Organization’s Content Sharing and Collaboration.
Corporate departments can often get bogged down in digital paper, having to endlessly share, review, and mark up documents. Compliance, legal, and finance departments are constantly under the gun to stay up-to-date with compliance regulations and policies. As part of that ongoing pressure, these corporate departments have to report to and collaborate with consultants, service providers, CPA firms, and regulatory agencies. This creates a complex environment of multiple parties and sensitive content. SmartRoom allows your organization to effectively manage the corporate lifecycle by providing you with the ability to securely share and collaborate on content while also ensuring complete auditability.
ONE PLATFORM. MANY USE CASES.
Maintaining corporate compliance is tough. Document management shouldn’t be. Simplify and streamline file sharing and collaboration onto one secure VDR platform.
Litigation Matter Flow
Legal Review of Marketing Content
IPO Information Transfer
Keep your information secure by remotely detonate documents even after they have been downloaded by end-users.
Map and distribute content within the SmartRoom to different index locations with a single click, eliminating the manual process of moving files and folders.
Manage NDA’s and other contract signatures directly within SmartRoom. Users can electronically sign documents via DocuSign and save them to the data room.
Send documents securely directly to your data room from your email.
Customize, schedule, and drill down reports to monitor and analyze all activity in your data room.
Manage your print queue with the ability to monitor print status, change printers, and automatically include a cover page for each document.
Zip large data volumes into a single folder before uploading to your VDR for faster upload speed.
Accelerate due diligence by centralizing your entire Q&A workflow within SmartRoom.
Extend the data room desktop experience to your mobile device so you can securely manage due diligence on the go from anywhere.
OUR MULTI-LAYERED SECURITY
IS ROCK SOLID.
We provide the most advanced dimensional of any virtual data room solution on the market.
SmartRoom is hosted on the Microsoft Azure platform. This platform is located in highly secure data centers where no customers are allowed to access. The network is isolated from all other BMC Group corporate networks. Due to cloud nature of the Azure platform, all data is encrypted by SmartRoom using the latest encryption algorithms and methods.
SmartRoom is built on the concept of multi-layer security. It starts with locked down datacenters and strict user policies. It is enhanced by network segmentation, firewall security, and proactive Intrusion Detection Systems. Beyond that, our application itself is built with multiple layers of logical security to ensure the integrity of our user rights systems.
Using Next Generation Web Application Firewalls and Intrusion Detection Systems are our first line of defense. We run constant vulnerability scans and periodic penetration tests done by top level security firms. In addition, our systems are built on the principals of High Availability and Disaster Recovery. Our recovery point objective 15 minutes for a full disaster scenario.
"SmartRoom has been the most pleasant experience I have had to date when working within data rooms. The user interface is so intuitive and friendly to navigate, and I especially like their pop-out windows that allow seamless multi-tasking. The ability to inherit security properties when uploading files has saved countless hours"
“SmartRoom Next Gen is an efficient platform which has allowed me to perform tasks more quickly and provide a cost saving on my time for my client’s. The functions are user friendly and the support provided from our designated SmartRoom manager is invaluable.”
"SmartRoom's Virtual Data Room was the perfect platform for our complex needs. The support team provided us with an excellent and prompt service. We highly recommend SmartRoom."
"It was easy to upload files and the file structure. I like to create the file structure on my computer and upload it directly so I don't have to create it again in the data room. I also liked how easy it was to create and manage Security Settings. I had several users that needed different view/print/save/download settings and doing this in SmartRoom was fast and easy. The time savings was easily in the 15-25% range for my project due to the ease of use and reduced number of clicks to navigate and perform tasks."
Manager of Corporate Restructuring
Top 5 Multinational Professional Services Firm