FEATURES
Unique features designed to optimize:
UPLOADS
Have large amounts of data scattered across various locations that you need uploaded? No problem. Wherever your information is stored, SmartRoom has a tool to help you get it uploaded and organized into the room in no time.
SmartDrive
Work with SmartRoom VDR files and documents directly from your desktop.
Zip Upload
Zip large data volumes into a single folder for faster upload speeds.
SmartMail
Securely send document to the data room directly from your email.
Box Integration
Import documents, files, and folder index structure directly from Box into SmartRoom.
EFFICIENCY
Spend less time clicking and more time on the things that matter. SmartRoom has a number of tools and applications designed to help streamline all your workflows.
User Import Integration
Import users directly from Office365, SalesForce, & DealCloud into SmartRoom.
SmartMove
Map and distribute content within SmartRoom to different index locations with a single click.
Mobile App
Securely manage due diligence on the go from anywhere on your phone.
SmartPrint
Manage your print queue: monitor print status, change printers, & include cover pages.
SECURITY
We know humans make errors, which is why we’ve embedded security features that detect and account for them. With SmartRoom you have real-time visibility and total control over every single document and user activity – both inside and outside the platform. Have total peace-of-mind that your information never falls into the wrong hands.
SmartLock
Revoke access to documents even after they have been downloaded by end users.
Reporting & Alerts
Customize, schedule, and drill down reports to monitor & analyze all data room activity.
Document-Level Security
Restrict view, print, save, and modify rights for any user down to the document level.
Document Redaction
Automatically apply redactions to keywords and various data patterns within documents.
COLLABORATION
SmartRoom makes it easy to securely share information, communicate, collaborate, and coordinate work with many individuals across various organizations at once.
SmartShare
Easily share confidential documents with seamless control through a secure link.
Office Online
Create, edit, modify and collaborate on Microsoft Office documents within your VDR.
Q&A
Accelerate due diligence by centralizing your entire Q&A workflow within SmartRoom.
DocuSign Integration
Send and save NDA’s and electronic contract signatures directly within SmartRoom.
OUR DATA ROOM MULTI-LAYERED SECURITY IS ROCK SOLID.
We provide the most advanced security of any virtual data room solution or secure file sharing solution on the market.
LOGICAL SECURITY
SmartRoom virtual data room is hosted on the Microsoft Azure platform. This platform is located in highly secure data centers where no customers are allowed to access. The network is isolated from all other BMC Group corporate networks. Due to cloud nature of the Azure platform, all VDR data is encrypted by SmartRoom using the latest encryption algorithms and methods to ensure your room is secure.
PHYSICAL SECURITY
SmartRoom is built on the concept of multi-layer security. It starts with locked down data centers and strict user policies. It is enhanced by network segmentation, firewall security, and proactive Intrusion Detection Systems. Beyond that, our VDR itself is built with multiple layers of logical security to ensure the integrity of our user rights systems.
PROACTIVE SECURITY
Next Generation Web Application Firewalls and Intrusion Detection Systems are our first line of defense. We run constant vulnerability scans and periodic penetration tests done by top level security firms. In addition, our data room systems are built on the principals of High Availability and Disaster Recovery. Our recovery point objective is 15 minutes for a full disaster scenario.
UNPARALLELED VDR SERVICE
We exist to make your life easier. While other virtual data rooms offer support, we provide a customized service tailored to your specific deal project. Not only will any user have access to 24/7/365 in-house support, you’ll be assigned a dedicated project manager to assist with administrative and management work including training, index creation, content upload, security profile setup, user invitations, alert creations, and more. Consider us an extension of your Team!
24/7/365 SUPPORT
4 AM on a Sunday Morning? Christmas Day? Yup. Give us a call, we’re here to help.
DEDICATED PROJECT MANAGER
We’re here to advise and help you get the most out of your SmartRoom VDR.
WORK SMARTER. NOT HARDER.
LESS EFFORT
Reduce administrative redundancies by 30%
GREATER EFFICIENCY
Users save an average of 15 hours per week compared to other deal rooms.
BETTER VALUE
Companies estimate an annual ROI of 675%
A Virtual Data Room Tailored To Your Use Case
M&A | Asset Backed Securities | Private Equity | Audit & Compliance | Restructuring
CUSTOMER SUCCESS ACROSS INDUSTRIES
"After researching several competitors, closely comparing features and benefits, going with SmartRoom was one of the best decisions I made last year. Great value, tech and rockstar round-the-clock customer service, both for ourselves and on behalf of our clients. Refreshingly exemplary in all ways."
Holt Vaughn
Partner
"SmartRoom has been the most pleasant experience I have had to date when working within data rooms. The user interface is so intuitive and friendly to navigate, and I especially like their pop-out windows that allow seamless multi-tasking. The ability to inherit security properties when uploading files has saved countless hours"
Tim Lidell
Analyst
"SmartRoom's Virtual Data Room was the perfect platform for our complex needs. The support team provided us with an excellent and prompt service. We highly recommend SmartRoom."
WHAT IS A VIRTUAL DATA ROOM?
Everything you need to know about virtual data rooms and what to consider when making a decision.