6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

COVID-19 has already disrupted work for millions around the world.   Major companies such as Twitter, Google, Microsoft, Amazon, and Facebook have all instructed employees to work remotely, and it’s likely many more will follow suit within the coming weeks now that the World Health Organization has officially declared the outbreak a Pandemic.

Keeping employees healthy and productive should be your top priorities, so it is important to start planning how your company might respond should there be a more widespread outbreak. That plan should include what systems you’ll need to support remote work.  If you don’t currently have tools in place, now is the time to start evaluating solutions.  Whatever technology you choose, it’s vital it both connects AND protects employees and data.

When choosing a content management and collaboration platform, it’s important you chose a solution built specifically for the enterprise.  Platforms like SmartRoom enables employees to securely share and collaborate on content both internally and externally – from anywhere.   Unlike consumer file sharing tools, SmartRoom’s multi-layered security combines the highest level of encryption and infrastructure protection, ensuring content is secure no matter where it resides.

SmartRoom boasts a number of features that not only ensures maximum data security, but also accelerates productivity in the remote work setting.  With SmartRoom, employers can:

 

Customize security settings to control content accessibility

Having data stored and organized in a centralized platform streamlines content management, but what happens when you need to restrict user or teams’ accessibility to particular documents?  With SmartRoom, administrators can create custom security profiles to control any individual, team, or 3rd party’s accessibility. Restrictions include view, print, save, and modify rights right down to the document level.

 

Enable access to content from the desktop- even while offline

Wireless and network accessibility can be a limitation to working remotely.  Employee’s at-home Internet service may not be reliable- something your IT department cannot control.   A poor connection can dramatically slow down an employee’s workflow and decrease productivity.   SmartRoom addresses this challenge with its desktop application, SmartDrive.  Employees can access and work with SmartRoom content from their desktop in native applications, even while offline.  Users can edit and collaborate on files without the fear of losing information as file versions are automatically created on every “save” and synced in the cloud once they come back online.  Access to content is maintained by SmartRoom security profiles so company are able control of a user’s view, print, save, and modify rights.

 

Control corporate content from employee owned devices

Many employees work from office desktops and don’t have corporate issued laptops, posing a serious dilemma for companies.  Purchasing laptops for employees can be costly and even wasteful if they are not needed long term. On the other hand, allowing employees to work from their own devices is a security disaster waiting to happen.   Luckily, SmartLock an information rights application included with SmartRoom, solves this dilemma by extending content security beyond the SmartRoom environment.  Employers can control access rights even after documents have been downloaded to personal devices.  Administrators can customize security rights to allow or restrict editing, print, copy/paste or screen captures.  They can also schedule content expiration dates in advanced or manually revoke access at any time.  All user and data activity are tracked and audited, so organizations continue to exercise complete control over information.

 

Access content on the go from anywhere

Mobile Accessibility is essential to any remote work force. The SmartRoom Mobile app extends the content management experience to employees’ mobile devices so they can securely share and manage content on the go from anywhere.  Developed for maximum efficiency, it provides end users secure access to real-time data, as well as allowing administrators the ability to control access rights.

 

Share & collaborate on content with 3rd Parties

Working remotely eliminates the ability to communicate and collaborate in person – a luxury we often take for granted.  Having an easy way to securely share content with teams and 3rd parties in real-time is essential to maintaining productivity.  SmartShare allows users to share content through a secure link, while maintaining complete reporting.  SmartRoom also offers messaging capabilities that allows teams to collaborate back and forth on content in real-time.

 

Microsoft Office Online accessibility for all

Microsoft Office applications like Word and Excel are essential to virtually every business, but employees might not have these programs on their personal devices. Fortunately, Office Online is integrated into SmartRoom, so users can create and edit documents within the data room.  Changes are saved in real-time, ensuring teams always have the most up-to-date information available.

 

Don’t wait until it’s too late! With a detailed plan and tools in place, you can be prepared to implement a remote work strategy that has minimal impact on productivity and bottom line.

The Difference Between Virtual Data Rooms and Google Drive

The Difference Between Virtual Data Rooms and Google Drive

Before the days of the internet, sensitive information could be locked up in a cabinet in a vault beneath your company building. As long as no one blew a hole in a wall or could breach extensive personal and corporate security systems, that manilla folder would stay put and no one could see it. You’d know if someone breached security, and you’d know what they saw.

Sensitive corporate information is rarely stored in manilla folders anymore. Employee information, client information, and massive consumer databases full of private information are generally accessible online or in servers. The data is easier to use and manipulate this way. Data breaches are big headlines, and many companies are realizing that they need safe ways to transmit, share, and edit sensitive information from all over the world without letting prying eyes get a glimpse or a download.

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How to Better Utilize Technology for Private Equity Deals

How to Better Utilize Technology for Private Equity Deals

2019’s technological climate manifested by the daily pursuit of increasing, streamlining, and maximizing effort is apparent in every industry from small business food trucks utilizing handheld, portable Point of Sales devices, to Fortune 500 companies employing top of the line software developed for specific use within the company. It is without a doubt completely unavoidable, Private Equity sector is no exception.

Forget the seemingly endless back and forth correspondence, unsustainable spreadsheets, and multiple data platforms of old that have been prevalent in the dealings of Private Equity, technology notwithstanding, as the time has come for a comprehensive solution that delivers regardless of demand.

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Virtual Data Rooms vs. File Sharing Platforms

Virtual Data Rooms vs. File Sharing Platforms

Data breaches are the bank heists of the Digital Age. Yet, they inflict much more widespread damage, dread, and chaos. Their impact is felt both immediately and in the long term. Companies targeted by data breaches can lose as much as 3% of their market value as a result. In some cases, data breaches are only identified weeks, sometimes months or years, later, which gives cybercriminals unfettered access over a long stretch of time.

Each year, the Identity Theft Resource Center compiles a year-to-date tally of “confirmed” data breaches affecting US companies and consumers. This report largely solidifies what we already know: data breaches are rampant. The YTD total for breaches in 2018 (up to September, 30) was 932, for a total of 47.2 million known records reportedly compromised.

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The Rise of Private Equity M&A Deals

The Rise of Private Equity M&A Deals

We’ve written a lot about mergers and acquisitions over the last year. The market is certainly robust, with megadeals leading the way. In fact, the M&A market is on pace for a record year according to Bloomberg, exceeding the $4.1 trillion total of 2007. But not all deals involve a combination of two companies. In fact, private equity M&As, where a fund developed by a PE firm purchases an asset, are in the midst of a strong run of growth.

According to Thomson Reuters, the rate of PE M&A deals is on the rise. During the first half of 2018, they accounted for 27 percent of all M&As, up from 24 percent in 2017. Not only are the total number of these deals on the uptick, but their value is increasing as well. The same research shows the total value of the deals from 1H 2018 were up 36 percent year over year.

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Top 5 Industries at Risk for Restructuring

Top 5 Industries at Risk for Restructuring

While the stock market hovers around all-time highs and unemployment is at less than 4 percent, it’s easy to assume that these are the best of times when it comes to the U.S. economy. But for some industries, these are most certainly the worst of times as corporate bankruptcies are surging to levels we haven’t seen since the waning days of the Great Recession.

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