Continuing to Move Work Forward

Continuing to Move Work Forward

Dealmakers all over the globe are in the process of trying to determine the markets impact to their current and future deals.  As you are seeing from various sources, certain sectors are impacted more than others.  If history is an indicator, we know the markets will rebound stronger than ever before!

Our products and services are helping organizations with various use cases like the ones below.   Not only can we help your dealmakers remain productive, we can also help your broader enterprise securely access, share, and manage content from any device.  As work continues, our online platform can empower people to do their jobs, reduce delays in the deal process, or assist with general information sharing.

Companies Turning to SmartRoom

  • SmartRoom is enabling one of the world’s largest Universities to share education material with students so continued education can occur and professors can track which students are reviewing course materials.
  • A large financial institution is conducting ongoing stress testing to ensure their balance sheets are in order.  SmartRoom enables them to seamlessly share information with regulators.
  • A leading energy firm is turning to us to assist with information sharing during a restructuring process & possible claims management
  • SmartRoom is assisting a large manufacturing facility with ad-hoc content sharing as their FTP portal has failed them
  •  A leading asset manager is sharing diligence materials for for a cross-border transaction because deal teams can’t currently be in one location
  • Private Equity firms continue to rely on SmartRoom to share investor specific content and overall market summaries

Let us help you.  These are uncertain times, but we are committed to helping companies move work forward.  As organizations confront unprecedented challenges, they will need to find new ways to work.  We’re here to help you find ways to adapt, and support you with the tools you need to come out ahead.

-Pat Schnepf 
SmartRoom – Vice President of Sales

 

6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

COVID-19 has already disrupted work for millions around the world.   Major companies such as Twitter, Google, Microsoft, Amazon, and Facebook have all instructed employees to work remotely, and it’s likely many more will follow suit within the coming weeks now that the World Health Organization has officially declared the outbreak a Pandemic.

Keeping employees healthy and productive should be your top priorities, so it is important to start planning how your company might respond should there be a more widespread outbreak. That plan should include what systems you’ll need to support remote work.  If you don’t currently have tools in place, now is the time to start evaluating solutions.  Whatever technology you choose, it’s vital it both connects AND protects employees and data.

When choosing a content management and collaboration platform, it’s important you chose a solution built specifically for the enterprise.  Platforms like SmartRoom enables employees to securely share and collaborate on content both internally and externally – from anywhere.   Unlike consumer file sharing tools, SmartRoom’s multi-layered security combines the highest level of encryption and infrastructure protection, ensuring content is secure no matter where it resides.

SmartRoom boasts a number of features that not only ensures maximum data security, but also accelerates productivity in the remote work setting.  With SmartRoom, employers can:

 

Customize security settings to control content accessibility

Having data stored and organized in a centralized platform streamlines content management, but what happens when you need to restrict user or teams’ accessibility to particular documents?  With SmartRoom, administrators can create custom security profiles to control any individual, team, or 3rd party’s accessibility. Restrictions include view, print, save, and modify rights right down to the document level.

 

Enable access to content from the desktop- even while offline

Wireless and network accessibility can be a limitation to working remotely.  Employee’s at-home Internet service may not be reliable- something your IT department cannot control.   A poor connection can dramatically slow down an employee’s workflow and decrease productivity.   SmartRoom addresses this challenge with its desktop application, SmartDrive.  Employees can access and work with SmartRoom content from their desktop in native applications, even while offline.  Users can edit and collaborate on files without the fear of losing information as file versions are automatically created on every “save” and synced in the cloud once they come back online.  Access to content is maintained by SmartRoom security profiles so company are able control of a user’s view, print, save, and modify rights.

 

Control corporate content from employee owned devices

Many employees work from office desktops and don’t have corporate issued laptops, posing a serious dilemma for companies.  Purchasing laptops for employees can be costly and even wasteful if they are not needed long term. On the other hand, allowing employees to work from their own devices is a security disaster waiting to happen.   Luckily, SmartLock an information rights application included with SmartRoom, solves this dilemma by extending content security beyond the SmartRoom environment.  Employers can control access rights even after documents have been downloaded to personal devices.  Administrators can customize security rights to allow or restrict editing, print, copy/paste or screen captures.  They can also schedule content expiration dates in advanced or manually revoke access at any time.  All user and data activity are tracked and audited, so organizations continue to exercise complete control over information.

 

Access content on the go from anywhere

Mobile Accessibility is essential to any remote work force. The SmartRoom Mobile app extends the content management experience to employees’ mobile devices so they can securely share and manage content on the go from anywhere.  Developed for maximum efficiency, it provides end users secure access to real-time data, as well as allowing administrators the ability to control access rights.

 

Share & collaborate on content with 3rd Parties

Working remotely eliminates the ability to communicate and collaborate in person – a luxury we often take for granted.  Having an easy way to securely share content with teams and 3rd parties in real-time is essential to maintaining productivity.  SmartShare allows users to share content through a secure link, while maintaining complete reporting.  SmartRoom also offers messaging capabilities that allows teams to collaborate back and forth on content in real-time.

 

Microsoft Office Online accessibility for all

Microsoft Office applications like Word and Excel are essential to virtually every business, but employees might not have these programs on their personal devices. Fortunately, Office Online is integrated into SmartRoom, so users can create and edit documents within the data room.  Changes are saved in real-time, ensuring teams always have the most up-to-date information available.

 

Don’t wait until it’s too late! With a detailed plan and tools in place, you can be prepared to implement a remote work strategy that has minimal impact on productivity and bottom line.

Virtual Data Rooms vs. File Sharing Platforms

Virtual Data Rooms vs. File Sharing Platforms

Data breaches are the bank heists of the Digital Age. Yet, they inflict much more widespread damage, dread, and chaos. Their impact is felt both immediately and in the long term. Companies targeted by data breaches can lose as much as 3% of their market value as a result. In some cases, data breaches are only identified weeks, sometimes months or years, later, which gives cybercriminals unfettered access over a long stretch of time.

Each year, the Identity Theft Resource Center compiles a year-to-date tally of “confirmed” data breaches affecting US companies and consumers. This report largely solidifies what we already know: data breaches are rampant. The YTD total for breaches in 2018 (up to September, 30) was 932, for a total of 47.2 million known records reportedly compromised.

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Nalytics and SmartRoom Announce a Strategic Partnership

Nalytics and SmartRoom Announce a Strategic Partnership

SmartRoom, the leading global virtual data room provider and the pioneering search and discovery platform Nalytics, announce a strategic partnership that will integrate the two technologies.

The integration will allow SmartRoom users to utilize Nalytics to undertake challenging information search and discovery tasks with speed, precision and ease, as well as use Nalytics’ Artificial Intelligence (AI) technology to automate file review and analysis – significantly reducing the time involved in the due diligence process.

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BMC Group Announces a SmartRoom™, Strategic Partnership with Counselytics

Los Angeles, CA – February 2, 2016 – BMC Group, a leading global provider of financial, legal and corporate information management services, announces a strategic partnership with Counselytics, a best-in-class contract analytics company, as a mutually value-adding service with SmartRoom™, an award-winning, cloud-based deal management solution for secure document exchange. SmartRoom is used by financial and legal professionals for due diligence, M&A deals, portfolio management, fundraising, post-merger integration, and secure document collaboration. Counselytics is a cognitive augmentation platform focused on contract discovery and analytics.

SmartRoom supports both buy-side and sell-side deal owners with faster, more efficient and more secure collaboration capabilities and provides subject matter expertise in supporting Pre-IPO and IPO transactions. SmartRoom provides secure file sharing between mandated deal parties and does not allow unauthorized forwarding, downloading or printing of shared files – a critical security measure for highly sensitive deal handling.

“We are excited about the strategic partnership with Counselytics,” said Jeff Kalina, executive vice president of BMC Group’s SmartRoom division. “This partnership will allow the BMC Group client base to use leading edge cognitive legal intelligence to automatically prospect provisions during due diligence and help with post-transaction integration and management. Additionally, SmartRoom technology and services makes it easy for Counselytics clients to be up and running in real-time – enabling them to keep up with the demanding pace of corporate transactions.”

About Counselytics
Counselytics brings the power of big data analytics to the universe of commercial agreements. We analyze, organize and manage important data inside of contracts. Fortune 500 companies, top banks and hedge funds and some of the world’s most successful entrepreneurs trust us to facilitate and improve their important business processes. Counselytics’ customers deploy their technology in a variety of contexts – to optimize due diligence, to abstract complicated documents, to analyze new documents and deals more quickly, and to retrieve and organize previously trapped data. Counselytics is based in New York City, was founded by a former Cravath attorney and a Cambridge computer scientist, and is backed by a world-class group of investors, including Joe Lonsdale’s 8 | Partners, and Gavin Solotar, former Greenhill General Counsel and Wachtell Lipton corporate partner, Metamorphic Ventures, Great Oaks and former Founders Fund partner Bruce Gibney.

About SmartRoom™
SmartRoom is a powerful cloud-based deal management solution for due diligence, M&A deals, portfolio management, fundraising, post-merger integration, secure document collaboration, restructuring, legal settlements, and medical records analysis. SmartRoom is available in nine languages, and is accessed in over 50 countries. There are over 20,000 organizations and 250,000 users who have utilized a SmartRoom. Over $300 billion in transactions have been managed using a SmartRoom.

About BMC Group, Inc.
BMC Group, Inc. is a leading global provider of information management solutions. BMC Group clients are leading investment banks, private equity firms, hedge funds, government agencies, insurance carriers, healthcare providers, and Fortune 1000 corporations. With more than 200 professionals throughout North America, Europe, and Asia, BMC Group is committed to service excellence

BMC Group Announces a SmartRoom Strategic Partnership with EDICO Financial Press Services Ltd.

Los Angeles, CA – March 6, 2015 – BMC Group, a leading global provider of financial, legal and corporate information management services, announces a strategic partnership with EDICO Financial Press Services Limited as a mutually value-adding service with SmartRoom™, an award-winning, powerful cloud-based deal management solution for secure document exchange.  SmartRoom is used by financial and legal professionals for due diligence, M&A deals, portfolio management, fundraising, post-merger integration, and secure document collaboration.   EDICO provides financial press services across many industries including investment banking, finance, law firms, corporates and government.

SmartRoom supports both buy-side and sell-side deal owners with faster, more efficient and more secure collaboration capabilities.  The partnership between BMC Group and EDICO gives SmartRoom deal owners and client advisories access to press room and financial printing capabilities, and further enhances SmartRoom’s subject matter expertise in supporting Pre-IPO and IPO transactions. SmartRoom provides secure file sharing between mandated deal parties and does not allow unauthorized forwarding, downloading or printing of shared files – a critical security measure for highly sensitive deal handling.

EDICO is among the early adopters of advanced technologies in the press room and financial printing capabilities turning your concepts into tangible printing products of top quality in a time-sensitive manner.  SmartRoom’s cloud-based deal management solution includes a dedicated project management team, real-time global deployment, and dimensional security-based access.

“We are excited about the strategic partnership with EDICO,” said Jeff Kalina, executive vice president of BMC Group’s SmartRoom division.  “This partnership will allow our clients to securely, quickly, and easily open new data rooms all around the Asia Pacific region.   Additionally, SmartRoom technology and services makes it easy for clients to be up and running in real-time – enabling them to keep up with the demanding pace of Pre-IPO, IPO and other corporate transactions.”

About BMC Group, Inc.

BMC Group, Inc. is a leading global provider of information management solutions. BMC Group clients are leading investment banks, private equity firms, hedge funds, government agencies, insurance carriers, healthcare providers, and Fortune 1000 corporations. With more than 200 professionals throughout North America, Europe, and Asia, BMC Group is committed to service excellence

About SmartRoom

SmartRoom is a powerful cloud-based deal management solution for due diligence, M&A deals, portfolio management, fundraising, post-merger integration, secure document collaboration, restructuring, legal settlements, and medical records analysis. SmartRoom is available in nine languages, and is accessed in over 50 countries. There are over 20,000 organizations and 250,000 users who have utilized a SmartRoom. Over $300 billion in transactions have been managed using a SmartRoom. www.smartroom.com

About EDICO Financial Press Services Limited

EDICO is a professional services company whose specialty is in the production of financial transaction documents such as IPOs, financial reports, offering circulars and other legal documents with the highest standards. EDICO is comprised of teams in different fields who are all professional, experienced and experts when it comes to typesetting, financial printing servicing for investment banks, law firms and listed corporations and governments.

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