Continuing to Move Work Forward

Continuing to Move Work Forward

Dealmakers all over the globe are in the process of trying to determine the markets impact to their current and future deals.  As you are seeing from various sources, certain sectors are impacted more than others.  If history is an indicator, we know the markets will rebound stronger than ever before!

Our products and services are helping organizations with various use cases like the ones below.   Not only can we help your dealmakers remain productive, we can also help your broader enterprise securely access, share, and manage content from any device.  As work continues, our online platform can empower people to do their jobs, reduce delays in the deal process, or assist with general information sharing.

Companies Turning to SmartRoom

  • SmartRoom is enabling one of the world’s largest Universities to share education material with students so continued education can occur and professors can track which students are reviewing course materials.
  • A large financial institution is conducting ongoing stress testing to ensure their balance sheets are in order.  SmartRoom enables them to seamlessly share information with regulators.
  • A leading energy firm is turning to us to assist with information sharing during a restructuring process & possible claims management
  • SmartRoom is assisting a large manufacturing facility with ad-hoc content sharing as their FTP portal has failed them
  •  A leading asset manager is sharing diligence materials for for a cross-border transaction because deal teams can’t currently be in one location
  • Private Equity firms continue to rely on SmartRoom to share investor specific content and overall market summaries

Let us help you.  These are uncertain times, but we are committed to helping companies move work forward.  As organizations confront unprecedented challenges, they will need to find new ways to work.  We’re here to help you find ways to adapt, and support you with the tools you need to come out ahead.

-Pat Schnepf 
SmartRoom – Vice President of Sales

 

6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

6 Ways SmartRoom Can Secure Your Remote Workforce and Boost Productivity

COVID-19 has already disrupted work for millions around the world.   Major companies such as Twitter, Google, Microsoft, Amazon, and Facebook have all instructed employees to work remotely, and it’s likely many more will follow suit within the coming weeks now that the World Health Organization has officially declared the outbreak a Pandemic.

Keeping employees healthy and productive should be your top priorities, so it is important to start planning how your company might respond should there be a more widespread outbreak. That plan should include what systems you’ll need to support remote work.  If you don’t currently have tools in place, now is the time to start evaluating solutions.  Whatever technology you choose, it’s vital it both connects AND protects employees and data.

When choosing a content management and collaboration platform, it’s important you chose a solution built specifically for the enterprise.  Platforms like SmartRoom enables employees to securely share and collaborate on content both internally and externally – from anywhere.   Unlike consumer file sharing tools, SmartRoom’s multi-layered security combines the highest level of encryption and infrastructure protection, ensuring content is secure no matter where it resides.

SmartRoom boasts a number of features that not only ensures maximum data security, but also accelerates productivity in the remote work setting.  With SmartRoom, employers can:

 

Customize security settings to control content accessibility

Having data stored and organized in a centralized platform streamlines content management, but what happens when you need to restrict user or teams’ accessibility to particular documents?  With SmartRoom, administrators can create custom security profiles to control any individual, team, or 3rd party’s accessibility. Restrictions include view, print, save, and modify rights right down to the document level.

 

Enable access to content from the desktop- even while offline

Wireless and network accessibility can be a limitation to working remotely.  Employee’s at-home Internet service may not be reliable- something your IT department cannot control.   A poor connection can dramatically slow down an employee’s workflow and decrease productivity.   SmartRoom addresses this challenge with its desktop application, SmartDrive.  Employees can access and work with SmartRoom content from their desktop in native applications, even while offline.  Users can edit and collaborate on files without the fear of losing information as file versions are automatically created on every “save” and synced in the cloud once they come back online.  Access to content is maintained by SmartRoom security profiles so company are able control of a user’s view, print, save, and modify rights.

 

Control corporate content from employee owned devices

Many employees work from office desktops and don’t have corporate issued laptops, posing a serious dilemma for companies.  Purchasing laptops for employees can be costly and even wasteful if they are not needed long term. On the other hand, allowing employees to work from their own devices is a security disaster waiting to happen.   Luckily, SmartLock an information rights application included with SmartRoom, solves this dilemma by extending content security beyond the SmartRoom environment.  Employers can control access rights even after documents have been downloaded to personal devices.  Administrators can customize security rights to allow or restrict editing, print, copy/paste or screen captures.  They can also schedule content expiration dates in advanced or manually revoke access at any time.  All user and data activity are tracked and audited, so organizations continue to exercise complete control over information.

 

Access content on the go from anywhere

Mobile Accessibility is essential to any remote work force. The SmartRoom Mobile app extends the content management experience to employees’ mobile devices so they can securely share and manage content on the go from anywhere.  Developed for maximum efficiency, it provides end users secure access to real-time data, as well as allowing administrators the ability to control access rights.

 

Share & collaborate on content with 3rd Parties

Working remotely eliminates the ability to communicate and collaborate in person – a luxury we often take for granted.  Having an easy way to securely share content with teams and 3rd parties in real-time is essential to maintaining productivity.  SmartShare allows users to share content through a secure link, while maintaining complete reporting.  SmartRoom also offers messaging capabilities that allows teams to collaborate back and forth on content in real-time.

 

Microsoft Office Online accessibility for all

Microsoft Office applications like Word and Excel are essential to virtually every business, but employees might not have these programs on their personal devices. Fortunately, Office Online is integrated into SmartRoom, so users can create and edit documents within the data room.  Changes are saved in real-time, ensuring teams always have the most up-to-date information available.

 

Don’t wait until it’s too late! With a detailed plan and tools in place, you can be prepared to implement a remote work strategy that has minimal impact on productivity and bottom line.

The Difference Between Virtual Data Rooms and Google Drive

The Difference Between Virtual Data Rooms and Google Drive

Before the days of the internet, sensitive information could be locked up in a cabinet in a vault beneath your company building. As long as no one blew a hole in a wall or could breach extensive personal and corporate security systems, that manilla folder would stay put and no one could see it. You’d know if someone breached security, and you’d know what they saw.

Sensitive corporate information is rarely stored in manilla folders anymore. Employee information, client information, and massive consumer databases full of private information are generally accessible online or in servers. The data is easier to use and manipulate this way. Data breaches are big headlines, and many companies are realizing that they need safe ways to transmit, share, and edit sensitive information from all over the world without letting prying eyes get a glimpse or a download.

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The IPO Process: What You Need to Know

The IPO Process: What You Need to Know

The IPO process is one of the most important yet complex events that a growing company will go through. From financial scrutiny by investors, auditors, and regulators to continuous collaboration amongst investment bankers, lawyers, and accountants you must be prepared to manage large amounts of information and accompanying analysis.

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How to Better Utilize Technology for Private Equity Deals

How to Better Utilize Technology for Private Equity Deals

2019’s technological climate manifested by the daily pursuit of increasing, streamlining, and maximizing effort is apparent in every industry from small business food trucks utilizing handheld, portable Point of Sales devices, to Fortune 500 companies employing top of the line software developed for specific use within the company. It is without a doubt completely unavoidable, Private Equity sector is no exception.

Forget the seemingly endless back and forth correspondence, unsustainable spreadsheets, and multiple data platforms of old that have been prevalent in the dealings of Private Equity, technology notwithstanding, as the time has come for a comprehensive solution that delivers regardless of demand.

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